Advanced Group Reservation Form
Advanced Group Reservation Policy
Groups may submit a request to reserve courts at the Pleasanton Activities and Community Park outside of our standard 7-8 days in advance booking policy. In order to serve the tennis community as a whole, courts will be granted depending on availability and criteria listed below.
Priority consideration for day, time, and location will be given to those that meet the following criteria:
- Highest percentage of Pleasanton residents per group
- Request is for tournament, match, or similar event. Team practices are not eligible for multi-court reservation
- Group is affiliated with recognized entity (i.e. USTA, CCSL, etc.)
- The group/activity helps tennis center participation or provides service to the community
Matches may be scheduled on courts at Amador Valley High School, when Pleasanton Tennis Park time slots are full.
The reserved fee structure is $10 per 45 minutes per court. Full payment is to be made to Lifetime Activities 7 days prior to the group’s event or first home match (leagues). Groups are expected to complete match/event within the allotted time frame and should expect other groups or individual reservations to immediately follow.
It is our goal to balance usage so that members of the community, lessons, groups, and leagues all have access to this great facility. We will attempt to accommodate all requests that do not interfere with us providing equitable court access. Individuals participating in an “advanced group reservation” may not book additional courts during the group’s scheduled court time.
Requests for USTA, FALL, B.A.L.L., and other organized tennis teams may be submitted up to 90 days prior to the first day of the season’s start date and are required no later than the day registration closes. Requests submitted after schedule is posted will not receive priority scheduling and will be considered on a first come, first serve basis. Lifetime Activities will review and provide a schedule before the mandated deadline.
Pleasanton Tennis Park Rain Policy
During the winter months court conditions can change rapidly. Lifetime Activities staff will determine court playability during inclement weather.
Only the home team captain or designee shall call the office to check court conditions.
Matches cannot be canceled more than 2 hours prior to match start time. The home team captain is responsible for notifying his/her team and communicating with the away team.
Drying the courts can take some time and often depends on weather conditions. Even after removing all puddles and standing water, courts may still be too slick to play. When staff is available, every effort will be made to dry the courts in a timely fashion. Lifetime Tennis cannot guarantee that your court will be playable in time for your league match. Dry courts are allocated first to Park and Recreation programs before league matches.
In the event that a team wants to cancel a match for reasons other than inclement weather, full credit will be given if USTA League Manager, Mary Pat Patrick, is notified by email no less than 8 days in advance at email@example.com.
There will be no credit or refund if notice is given less than 8 days in advance.
Requests for a reschedule must be submitted by email to Mary Pat no less than 8 days prior to the date of the scheduled match.
In the event of rain or cancelled matches, the team captain will arrange a makeup by email with Mary Pat.
The captain is not to “assume” a rain out without first speaking with a member of Lifetime Tennis. Matches cannot be canceled more than 2 hours prior to match start time if due to inclement weather.
If a team does not show up when Lifetime Activities has NOT canceled their match, a refund or credit will not be granted for that match.
Pleasanton Tennis and Community Park has designated specific time frames and number of courts for various match formats. Teams are expected to complete all warm-ups and matches within the allotted time frames. A mandatory 3rd set super tiebreaker is in effect to help ensure a timely finish.
In the event that a match extends beyond the group’s reserved time, the home team captain shall be responsible for clearing the courts so as to allow the next user or group to enjoy their full reservation. The staff of Lifetime Activities will work with the team captain to find other available tennis courts so that the league match(es) may be concluded that same day.
Courts at Amador Valley High School may also be used for weekend matches where there are additional courts available for use.
- 3 match leagues (i.e. USTA combo, senior, mixed teams): given 3 courts for 2.25 hours each for $90 per match
- 4 match leagues (i.e. weekday morning, B.A.L.L. teams): given 4 courts for 2.25 hours each for $120 per match
- 5 match leagues with a 3/2 split (i.e. Men’s/Women’s USTA teams, CCSL): given 3 courts for 3 hours for $120 per match
- 5 match leagues with all 5 lines at once: given 5 courts for 2.25 hours each for $150 per match
All individual and group advanced reservations are $10 per 45 minutes per court. Mid-day (between noon and 3 pm) on weekdays are $5 per 45 minutes per court.
The total payment for all home matches is to be remitted to the Lifetime Activities office no less than 1 week prior to the first home match. In addition , the team captain is to provide the tennis office with a roster of players, complete with names, city of residency, and phone numbers.
To better enhance your playing experience, Lifetime Activities will provide scorecards on each of your team’s match courts and a refreshment table upon request.
Water and Wilson US Open tennis balls are available for purchase in the pro shop.
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