Advanced Group Reservation Form
Advanced Group Reservation Policy
Groups may submit a request to reserve courts at the Pleasanton Tennis & Community Park outside of our standard 7 days advance booking policy. In order to serve the tennis community as a whole, courts will be granted depending on availability and criteria listed below.
Priority consideration for day, time and location will be given to those that meet the following criteria:
- Highest percentage of Pleasanton residents per group
- Request is for tournament, match, or other similar event. Team practices are not eligible for multi-court reservation at Pleasanton Tennis Park
- Group is affiliated with recognized tennis entity (i.e. USTA, CCSL, etc.)
- The group/activity helps tennis center participation or provides service to the community
Matches may be scheduled on three courts at Muirwood Community Park when Pleasanton Tennis Park time slots are full.
The reserved fee structure is $8 for 45 minutes per court. Full payment is to be made to Lifetime Tennis 7 days prior to the group's event or 1st home match (leagues). Groups are expected to complete match/event within the alotted time frame and should expect other groups or individual reservations to immediately follow.
It is our goal to balance usage so that members of the community, lessons, groups, and leagues all have access to this great facility. We will attempt to accommodate all requests that do not interfere with us providing equitable court access. Individuals participating in an "advanced group reservation" may not book additional courts during the groups scheduled court time.
Requests for USTA, FALL, B.A.L.L and other organized tennis teams may be submitted up to 90 days prior to the first day of the season's start date and are required no later than the day registration closes. Requests submitted after schedule is posted will not receive priority scheduling and will be considered on a first come first served basis. Lifetime Tennis will review and provide a schedule no later than 1 week after the season schedule has been published.
Group/team events held at the Pleasanton Tennis Park will typically be limited to 3 courts (Typically courts 3, 4 & 5) for 3 hours.
Requests for one time or annual group events may be made up to 1 year in advance. Lifetime Tennis will review and notify any interested parties whether or not the Tennis Park can accommodate the request(s).
Pleasanton Tennis Park Rain Policy
During the winter months court conditions can change rapidly. Lifetime Tennis staff will determine court playability during inclement weather. Team captain or designee only shall call the office to check court conditions. Drying the courts can take some time and often depends on weather conditions. Even after removing all puddles and standing water, courts may still be too slick to play. When staff is available, every effort will be made to dry the courts in a timely fashion. Lifetime Tennis can not guarantee that your court will be playable in time for your league match. Dry courts are allocated first to Park and Recreation programs and then league matches.
In the event that a team wants to cancel a match, full credit will be given if Pleasanton Tennis Park Advanced Group Reservations Coordinator, Cyril Macasero, is notified in writing no less than 8 days in advance. There will be no credit or refund if notice is given less than 8 days in advance.
In the event of rain or cancelled matches, the team captain will arrange a make-up schedule with Cyril Macasero, the Pleasanton Tennis Park advanced group reservation coordinator. The captain is not to “assume” a rain out without first speaking with a member of Lifetime Tennis.
The Pleasanton Tennis Park has designated specific time frames and number of courts for various match formats. Teams are expected to complete all warm-ups and matches within the allotted time frames. Beginning with the Jan 2014 season a mandatory 3rd set tie break will be in effect.
In the event that a match extends beyond the group’s reserved time, the team captain shall be responsible for clearing the courts so as to allow the next user / group to enjoy their full reservation. The staff of Lifetime Tennis will work with team captains to find other available tennis courts so that the league match(es) may be concluded that same day.
Barring any unforeseen circumstance (i.e. 2 matches on the same day) it is our intention that courts 3, 4 and 5 will be scheduled for all matches played at the Pleasanton Tennis Park.
Courts at Muirwood Community Park may also be used for weekend matches where there are additional courts available for use.
- 3 match leagues (i.e. USTA combo, senior, mixed teams) – given 3 courts for 2.25 hours each
- 4 match leagues (i.e. weekday morning B.A.L.L. teams) – given 4 courts for 2.25 hours each
- 5 match leagues (i.e. Men’s / Women’s USTA teams, or CCSL) – given 3 courts for 3 hours each
All individual and group advanced reservations are $8 for 45 minutes per court.
The total payment for all home matches is to be remitted to the Lifetime Tennis office no less than 1 week prior to the 1st home match. In addition, the team captain is to provide the tennis office with a roster of players, complete with names, city of residence and phone numbers.
To better enhance your playing experience, Lifetime Tennis will provide scorecards on each of your team’s match courts and a refreshment table upon request. Water may be purchased in the office. Wilson US Open tennis balls may also be purchased.
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